Administrative-Personnel Committee Meeting
Monday, May 3, 2010
5:00 p.m.

Members Present: Dan Schlutter, Fred La Rosa, Orv Damrau, Tom Davies

Others Present: Dan Mahoney, Debbie Sniadajewski, Steve Fritz

1. Mr. Schlutter called the meeting to order at 5:00 p.m.

2. Mr. Damrau moved to approve the minutes of the meeting of April 5, 2010 as printed. Mr. La Rosa seconded and the motion carried.

3. There was no one present wishing to address the Committee.

4. Mr. La Rosa moved to approve the vouchers as listed. Mr. Damrau seconded and the motion carried.

5. AMENDMENT TO CHAPTER 138, RECORDS, OF THE VILLAGE OF PLOVER MUNICIPAL CODE OF ORDINANCES - DESTRUCTION OF RECORDS
Mr. Mahoney explained that the proposed ordinance addresses the Police and Fire Chiefs' ability to destroy records of which they are the legal custodians, copy attached.

RECOMMENDATION TO VILLAGE BOARD: Mr. La Rosa moved to approve the amendment to Chapter 138, Records, of the Village of Plover Municipal Code of Ordinances - Destruction of Records. Mr. Damrau seconded the motion.

Anton Anday, Portage County Historical Society, offered to archive any records that the Village is looking to get rid of.

Mr. Mahoney clarified that proper notification to the State Historical Society would have to take place and thanked Mr. Anday for his gracious offer. He stated that he would pass the information on to Village staff.

Motion carried.

6. CHANNEL 7 REQUEST FOR ADVERTISING
Mr. Mahoney explained that the Village of Plover participated in the "Our Town" advertising program held by Channel 7 three years ago. They are once again conducting the program and have asked for the Village of Plover's participation.

Brad Heinkel, Channel 7 sales representative, handed out a proposal outlining the program, copy attached. He explained that it includes 100 thirty-second commercials at a cost of $3,475 airing at various times the week of June 7 - 13, 2010. He mentioned that major businesses participating that week include Furniture & Appliance Mart, Quirt Family Dentistry and Mark Toyota.

Mr. Mahoney stated that the Village of Plover's advertising costs would be paid for with room tax dollars.

RECOMMENDATION TO VILLAGE BOARD: Mr. La Rosa moved to approve Channel 7's request for advertising by the Village of Plover for their "Our Town" program. Mr. Damrau seconded and the motion carried.

7. Mr. Damrau moved to adjourn at 5:10 p.m. Mr. La Rosa seconded and the motion carried.

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Karen Swanson, Village Clerk