VILLAGE OF PLOVER
CEMETERY COMMISSION
November 16, 2006 – 9:00 A.M.

MEMBERS PRESENT:  Judi Polum, Mary Wright

OTHERS PRESENT:      Roy Hopfensperger, Bill Konkol   

1.      Ms. Wright called the meeting to order at 9:10 a.m.

2.      Items for discussion:

The purpose of the meeting is to establish a budget for the 2007 calendar year. 

Ms. Wright stated that bank funds available.  (See attached)     

The amount needed to meet our balance for perpetual care as required by the state is $39,890.39.  Ms. Wright thought that out of the $12,312.88 another CD should be purchased.  With the savings included there is $14,056.47 in workable money.  Mr. Konkol suggested that Ms. Wright check with the treasurer as to the short term rates for CD’s. 

Monthly expenses include:   WPS approximately $10.50 per month (meter charge)

Village of Plover expense of $2,771.18 for seasonal employees, but paid out of perpetual care.

Ms. Polum to check with Lambert & Lee as to the amount owed for resurveying and remarking of the lots.  Mr. Konkol questioned if the surveying should fall under special care and covered by the Village.  Ms. Wright stated that the village paid for the original survey. 

Committee went into recess while Mr. Konkol attempted to confer with Mr. Schlutter or Mr. Mahoney on the remarking.  Ms. Polum will call Lambert & Lee.

Ms. Polum stated that Lambert & Lee charged on a point system for a total of $2,500.  Ms. Wright questioned if they have corrected their mistake yet.  Ms. Polum stated that they will be out next week to assure that the markings are all where they are suppose to be.  Ms. Wright will pay after corrections are made;

therefore there is about $10,000 workable money for 2007.

Mr. Konkol stated that he talked to Ms. Sniadajewski and Mr. Mahoney since Mr. Schlutter had already left and they both agree that the resurveying and remarking is possibly something that the Village and Town should absorb. 

Ms. Polum questioned if copies are available of the cemetery rules.  Ms. Wright stated that the prices of the lots need to be amended; therefore the rules will need to be changed and then copies will be available.

Mr. Konkol stated that other than monthly utility bills stone repair would be the only additional expense.  Ms. Wright suggested getting estimates from Haertel Monument and then specify a dollar limit for repairs.  Ms. Polum suggested that the limit be set at $2,500.00. 

Ms. Polum moved that the Cemetery Committee to get a count on how many stones need to be repaired and then call Haertel Monument and obtain a price on repairs not to exceed $2,500.  Ms. Wright made an executive group decision to spend up to $2,500 for stone repairs for 2007. 

Mr. Hopfensperger questioned the summer help for 2007.  Ms. Polum stated that the 2006 workers were exceptional.  Mr. Konkol questioned the wages.  Ms. Wright stated that the committee better plan on the $7.65 per hour.  Mr. Hopfensperger stated that we were at 277 hours/average 15 hours per week per person for the 2006 season.  2006 worker schedule was 3 days per week, 5 hours per day, for the months of June, July, and August.  

Ms. Polum moved that the committee set the price up to $4,000 for the budget for mowing and care taking of the cemetery.  Ms. Wright made an executive committee decision to accept the motion and added that if it runs over, the Village will contact the committee to see if they have the funds to finish the season; therefore allowing the Cemetery Committee to exceed budget.     

Mr. Hopfensperger stated that an additional cost to the committee was the use of a port-a-potty for the visitor use.  Ms. Wright stated that she has not been billed yet by the Village.

Total perpetual care expenses for the 2007 year:

·        $2,500.00 stone repair
·        $4,000.00 summer help
·        $200.00 bonding for Ms. Wright (allowance for increase)
·        $130.00 electric

Within budget.  Ms. Wright stated that six lots have been sold off this year and will be selling more in 2007. 

3.  Meeting adjourned at 9:59 a.m.       

Submitted by Bonnie Wiczek

PLOVER CEMETERY REPORT
October 2006

M&I BANK

            Checking Account                                            $12,312.88

            Savings Account                                               $  1,743.59

                                                TOTAL                       $14,056.47

CD’s

            M&I BANK                                                    $  3,304.40

            ASSOCIATED                                                $15,704.74

                        “                                                           $  9,746.96

                        “                                                           $16,605.18

                                                TOTAL CD’s             $45,361.28

The state requires that we keep a Perpetual Care Fund equal to ½ of the total lot sales.

The amount we need to have on hand is:  $39,890.39